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Part B State Performance Plan (SPP)/Annual Performance Report (APR)

Instruction Sheet

I.    General Instructions

Information Collection 1820-0624, Part B State Performance Plan (SPP)/Annual Performance Report (APR), contains both Part B State Performance Plan (SPP) and Part B Annual Performance Report (APR) instructions.  The instruction sheet is divided into two sections:  1) General Instructions; and 2) SPP/APR, or Report, specific instructions.  States are encouraged to make note of the due date and implement a development schedule accordingly:

By February 2, 2015, States must submit:

When completing the SPP/APR, States will use the following parts of Information Collection 1820-0624.

SPP/APR Materials –

The Part B Indicator Measurement Table lists the Monitoring Priorities and Indicators, required data sources and measurement and instructions for providing the required information for each indicator.  In addition to the percentages required in the indicators, States are required to provide actual numbers used in the calculations. 

States may add indicators if there are additional areas that the State wishes to track and measure.  If additional indicators are added, the State is to include a data source, measurement, and calculation for each indicator added.  In addition, the State must include targets and data to address its performance against the targets the State establishes for those additional indicators.

States are allowed to use sampling when so indicated on the Part B Indicator Measurement Table. When sampling is used, a description of the sampling methodology outlining how the design will yield valid and reliable estimates must be submitted to OSEP.  The description must describe the: (a) sampling procedures followed (e.g., random/stratified, forms validation); and (b) similarity or differences of the sample to the population of students with disabilities (e.g., how all aspects of the population such as disability category, race, age, gender, etc. will be represented).  The description must also include how the SEA addresses any problems with: (a) response rates; (b) missing data; and (c) selection bias.

Samples from LEAs must be representative of each of the LEAs sampled considering such variables as disability categories, age, race, and gender.  If a State chooses to sample LEAs, all LEAs with average daily memberships (ADM) of over 50,000 must be included in the sample.  States have the option of sampling within some LEAs and using a census (i.e., obtaining data from the total targeted population) in other LEAs.  Relative to small districts, the State shall not report to the public or the Secretary any information on performance that would result in the disclosure of personally identifiable information about individual children or where the available data are insufficient to yield statistically reliable information, i.e., numbers are too small.

For indicators that permit sampling, the State must include in its report on the performance of LEAs the most recently available performance data on each LEA and the date the data were obtained.  If a State is using sampling for one or more indicators, the State must sample on the performance of each LEA on each of those indicators at least once during the period of FFYs 2013 - 2018.  Further, if a State is using sampling, the State must collect data from a representative sample of LEAs each year in order to report on State performance annually.

The State must submit its SPP/APR electronically through OSEP’s online submission tool. 

The State may, in addition, choose to also submit a hard copy of the documents to the following address:

U.S. Department of Education
Office of Special Education Programs
400 Maryland Ave. SW
Washington, DC  20202

The submission requirements, tables, and templates that should be used to complete the Part B SPP/ APR can be accessed electronically at http://www2.ed.gov/fund/data/report/idea/sppapr.html .

If you have any further questions about the SPP/APR and/or the submission procedures listed above, please contact your Part B State Contact.

 

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1820-0624.  It is estimated that respondents will spend approximately 1,700 hours when maintaining and completing the SPP/APR.  These times include such things as reviewing instructions, searching any existing data resources, gathering needed data, analyzing collected data, implementing improvement activities, and completing and reviewing the information collection.  The obligation to respond to this collection is mandatory (20 U.S.C. 1400, Individuals with Disabilities Education Act (IDEA)). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20202-4536 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1820-0624. Note: Please do not return the completed SPP/ APR to this address.


II.         State Performance Plan (SPP)/Annual Performance Report (APR) for 2013-2018

Information found in the following sections of the SPP/APR Template is provided by the Secretary:

Monitoring Priority:

  •  A prioritized area in which States and local education agencies’ performance is measured.  Monitoring priorities are determined by the Secretary.

Indicator:

  •  A statement used to help quantify and/or qualify a monitoring priority.  Indicators are determined by the Secretary.

Data Source:

  •  The mechanism and process used for collecting Indicator data (database, child specific records, file system, etc.).

Measurement:

  •  Specific measures, determined by the Secretary and in designated cases by the State, used to quantify or qualify given indicators

 

 

FFY

2013

(2013-14)

2014

(2014-15)

2015

(2015-16)

2016

(2016-17)

2017

(2017-18)

2018

(2018-19)

Measurable and Rigorous

Targets

 

 

 

 

 

 

 

FFY ____ Data

 

 

 

 

 

 

 

 

Explanation of Slippage that occurred for (Insert FFY):

Discussion of any actions required in OSEP’s response to prior year’s Report:

Justification for any changes in targets that will be less rigorous for (Insert FFY):

 

As noted in the conference report to HR 1350, it is Congress’ expectation that targets will be developed with broad stakeholder input and will be disseminated to the public.

Previous Indicator 15 (Timely Correction) and Indicator 20 (Timely and Accurate Data) have been removed.  Consequently, the indicators have been renumbered.

States should include information that was covered under the former section “Discussion of Improvement Activities Completed”

Monitoring Priorities, Indicators, and Measurements included on the Part B Indicator Measurement Table are to be used to populate designated sections of the SPP/APR Templates.  Populated templates can be found at http://www.ed.gov/policy/speced/guid/idea/bapr/index.html.

SEAs are not required to provide the actual numbers for Indicators 5 and 6 because they are using 618 State-reported data for these Indicators.

 


IDEAS that Work!

Project READ is a California Department of Education, Special Education Division project funded through a federal competitively-awarded State Personnel Development Grant to California (#H323A120019) provided from the U.S. Department of Education Part D of the Individuals with Disabilities Education act (IDEA), Office of Special Education Programs (OSEP). Opinions expressed herein are those of the authors and do not necessarily represent the position of the U.S. Department of Education.